RenewalOS — subscription renewal platform
Mahavir Traders
Subscription renewal reminders, partner pipelines and revenue forecasts in a single workspace.
98Subscriptions visible
68Overdue renewals surfaced
200+Partners servable
90/60/30Day reminder cadence
THE BUSINESS
Built around a real operation.
An authorised reseller of Bentley engineering software managing hundreds of annual renewals, with a channel network designed to scale to 200+ partners.
THE CHALLENGE
What needed to change
- Excel-based renewals led to missed deadlines and weak visibility.
- There was no tamper-proof history of client interactions.
- Partner access and revenue forecasting were difficult to manage at scale.
THE SOLUTION
What we built
RenewalOS combines 90/60/30-day and overdue reminders, server-timestamped interaction logs, a renewal Kanban, partner-scoped access, WhatsApp automation and revenue forecasting. Encryption, role-based access and audit logs support accountability.
How it works
- Import renewals
- Track dated buckets
- Log client interactions
- Move renewal pipeline
- Forecast revenue
AFTER THE SYSTEM
What changed for the team
- Each renewal appears in a dated bucket.
- Partners see their own pipeline while the owner sees the full business.
- Interaction history and revenue forecasts come from recorded pipeline activity.
INSIDE THE IMPLEMENTATION
The working system.
Actual screenshots from the project. Select an image to view it at full size.
